Fidelity Life/Efinancial

Payroll & HR Coordinator

Location US-IL-Chicago
Job ID


Fidelity Life is seeking a Payroll & HR Coordinator to drive the entire payroll preparation and processing for multiple, stand-alone payrolls.  The Payroll & HR Coordinator will also act as the liaison between the HR team and employees, ensuring smooth communication and prompt resolution of HR and Payroll related inquiries.  The Payroll & HR Coordinator will also provide administrative support and assist the team with various projects.



  • Maintain payroll information by collecting, calculating, and entering data
  • Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
  • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Determine payroll liabilities
  • Assist in the processing of state and federal tax payments
  • Prepare quarterly and annual wage reconciliations and W-2 processing
  • Resolve payroll discrepancies by collecting and analyzing information
  • Answer all payroll questions and inquiries in a timely manner
  • Maintain and manage payroll files and records
  • Maintains employee confidence and protects payroll operations by keeping information confidential

HR Coordinator 

  • Assist with day to day operations of the Human Resources functions and duties
  • Provide clerical and administrative support to the Human Resources department
  • Issue and manage new hire paperwork and onboarding process
  • Maintain personnel and I-9 files (accurate recordkeeping)
  • Reconcile the benefit statements
  • Update organizational charts
  • Filing, including creation of new hire files
  • Monitor HR deadlines and track documents
  • Responsible for monitoring shared HR email accounts and routing correspondence as appropriate
  • Assist employees with questions regarding HR issues, benefits, policies and procedures


  • Associates degree required with 2-3 years of direct payroll and HR experience
  • Must have experience with ADP WorkforceNow
  • Must have experience in multi-state payroll
  • General knowledge of benefits, employment practices, wage/labor laws and taxes
  • Excellent verbal and written communication skills
  • Ability to work independently and multitask effectively while maintaining attention to detail
  • Ability to meet and/or exceed required deadlines
  • Must be able to maintain strict confidentiality with sensitive information, records and reports


Fidelity Life Association is an equal opportunity employer and supports a diverse workplace.  As a Fidelity Life℠ employee, you will be eligible for Medical and Dental Insurance, Health Savings Accounts, Flexible Spending Accounts (Health, Dependent Care & Transit), Vision Care, 401(K), Short-term and Long-term Disability, Life and AD&D coverages.


About us:

Fidelity Life℠ strives to provide financial security for the growing middle class through innovative life insurance products, consumer-friendly service, and a staff of the most talented, dedicated, and creative people in the industry.  Established in 1896, Fidelity Life℠ has a consumer-centric reputation built on innovation.  We are dedicated to providing a unique customer experience in the industry today.


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