Fidelity Life/Efinancial

  • Payroll & HR Coordinator

    Location US-IL-Chicago
    Job ID
  • Overview

    Fidelity Life is seeking a Payroll & HR Coordinator to drive the entire payroll preparation and processing for multiple, stand-alone payrolls.  The Payroll & HR Coordinator will also act as the liaison between the HR team and employees, ensuring smooth communication and prompt resolution of HR and Payroll related inquiries.  The Payroll & HR Coordinator will also provide administrative support and assist the team with various projects.


    Payroll (60%)

    • Maintain payroll information by collecting, calculating, and entering data
    • Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
    • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
    • Determine payroll discrepancies and address all accounting entries.
    • Assist in the processing of state and federal tax payments
    • Prepare quarterly and annual wage reconciliations and W-2 processing
    • Resolve payroll discrepancies by collecting and analyzing information
    • Answer all payroll questions and inquiries in a timely manner
    • Maintain and manage all semi-monthly payroll documentation and obtain all necessary approvals.
    • Maintains employee confidence and protects payroll operations by keeping information confidential.
    • Provide analysis on payroll trends for accounting and HR department, as needed.

    HR Coordinator (40%)

    • Assist with day to day operations of the Human Resources functions and duties
    • Provide clerical and administrative support to the Human Resources department
    • Issue and manage new hire paperwork and on-boarding process
    • Maintain personnel and I-9 files (accurate record-keeping)
    • Reconcile the benefit statements
    • Update organizational charts
    • Filing, including creation of new hire files
    • Monitor HR deadlines and track documents
    • Responsible for monitoring shared HR email accounts and routing correspondence as appropriate
    • Assist employees with questions regarding HR issues, benefits, policies and procedures


    • Associates degree required with 2-3 years of direct payroll and HR experience
    • Demonstrated experience with running payroll in a variety of platforms preferred; ADP Workforce now desired
    • Must have experience in multi-state payroll
    • General knowledge of benefits, employment practices, wage/labor laws and taxes
    • Excellent verbal and written  communication skills
    • Ability to work independently and multitask effectively while maintaining attention to detail
    • Ability to meet and/or exceed required deadlines
    • Must be able to maintain strict confidentiality with sensitive information, records and reports
    • Technical awareness with HRIS platforms desired
    • Proficient in Microsoft office suite; Sharepoint experience desired


    Fidelity Life Association is an equal opportunity employer and supports a diverse workplace.  As a Fidelity Life℠ employee, you will be eligible for Medical and Dental Insurance, Health Savings Accounts, Flexible Spending Accounts (Health, Dependent Care & Transit), Vision Care, 401(K), Short-term and Long-term Disability, Life and AD&D coverages.


    About us:

    Fidelity Life℠ strives to provide financial security for the growing middle class through innovative life insurance products, consumer-friendly service, and a staff of the most talented, dedicated, and creative people in the industry.  Established in 1896, Fidelity Life℠ has a consumer-centric reputation built on innovation.  We are dedicated to providing a unique customer experience in the industry today.


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